Move-ins and move-outs use the same record?

Yes. Move-in is the baseline. Move-out is the comparison. Both file under the unit. Two years later, when the tenant disputes the deposit, the unit's record has the photographed move-in baseline and the photographed move-out side by side.

How does the unit record help with deposit disputes?

A timestamped, structured record with photos and visit history is among the strongest evidence in security deposit disputes. Each issue is attributed to a specific room and described in claim-ready language. The history per unit is the asset.

Can my maintenance team see the turnover tasks?

Yes. Business plans include 5 seats with shared property records. Cleaner, painter, and handyman all see the same unit file with their respective task lines. The unit's record stays the source of truth.

Does it work for multi-building portfolios?

Yes. Each property is a unit (or building, or address — whatever the unit of management is for you). Walk a 12-unit building in a morning and have 12 clean condition reports filed under their respective units by lunch.

What about HOA or common-area inspections?

Use the Custom template for common areas, mechanical rooms, exterior elevations. Filed under the property the same way unit reports are. Common areas become first-class records, not afterthoughts.

The unit-level record for property management portfolios

Move-ins, move-outs, turnovers, walkthroughs — every visit on every unit, one continuous file.

Built for property managers running portfolios where the same units get visited repeatedly — turnovers, inspections, maintenance follow-ups, vendor coordination. Every visit lands in the unit's record. Owners, leasing agents, maintenance teams, and your future self all see the same continuous history.

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What you’re losing without a record

✗

Walking through 8 units a day and trying to type notes on a phone keyboard between doors.

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Move-out disputes where the move-in record is a single paragraph from two years ago.

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Coordinating cleaners, painters, and handymen off scattered text-message photos with no shared file.

From your voice to a property manager report

Real example. Real lingo. Real Nantucket address.

🏠You said

“Turnover inspection at 45 Milk Street, unit 2B — tenant moved out yesterday. Walk-through done. Walls need touch-up paint in the living room and hallway, a few nail holes and some scuffing by the front door. Kitchen is clean, appliances are all working — ran the dishwasher and checked the burners. Bathroom caulk around the tub is peeling, needs to be redone. Carpet in the bedroom has a stain near the closet, going to try steam cleaning before deciding on replacement. Smoke detectors all tested, one in the hallway needs a new battery. Keys collected — two door keys, one mailbox key. Ready for the cleaning crew Friday.”

Vocalog wrote

UNIT TURNOVER

February 18, 2026 · 45 Milk St, Unit 2B — Tenant Move-Out

CONDITION NOTES

Walls — nail holes + scuffing (living room, hallway, entry)
Bathroom — tub caulk peeling, needs redo
Carpet — stain near bedroom closet (steam clean first)

SYSTEMS CHECK

Appliances — all working (dishwasher, stove tested)
Smoke detectors — tested, hallway unit needs battery

TURNOVER TASKS

Keys collected — 2 door + 1 mailbox
Cleaning crew scheduled — Friday
Touch-up paint needed

Follow-up: Cleaning crew — Friday

What’s in every property manager report

Trade-specific fields, captured automatically from how you naturally describe the work.

✓Unit address, tenant, inspection type
✓Walls, floors, paint condition by room
✓Appliances tested & status
✓Plumbing & fixtures
✓Smoke / CO detector status
✓Keys collected / issued
✓Turnover tasks (paint, clean, repair)
✓Photos of damage with location notes

How It Works

Three steps. Sixty seconds.

Talk

Finish a job, tap record, say what you did. Snap photos as you go.

We structure it

Your voice and photos become a professional report in seconds.

Send it

Share with clients, save to the property, or copy to your clipboard.

to start

36+

languages

∞

reports

The property is the unit of value.

Not the report. Not the visit. The property — and everything that’s ever happened to it.

Every Property, One Record

Every visit, every tech, every photo files under the property it belongs to. Tap a property, see its full service history — plus a living AI summary that updates with every visit.

Multi-Tech Contributions

Multiple techs visit the same property. Each one records what they did. Every contribution lands in the property record — no relay, no retyping, no missing visits. The crew operates from one shared file.

Voice-First Capture

Talk after each visit. Vocalog produces a structured report — work performed, issues found, recommendations — and files it under the property automatically. 60 seconds of talking replaces an hour of typing.

Crews That Speak Different Languages

Spanish, Portuguese, Haitian Creole, English — each tech records in the language they speak. The property record comes out in clean English, every time. Built for bilingual route teams.

Photo Capture, In Context

Snap photos mid-recording. Damage, equipment, before/after. Model numbers, labels, and conditions get pulled from the image into the right field — and filed under the right visit on the right property.

Share & Export, Per Property

Share an individual visit, or share the rolling property summary that updates with every visit. PDF and CSV export per visit or per property. Owners and building managers get a record they can read.