Multi-crew operations — different team each shift. Does the building record survive?

Yes. Business plans include shared property records. Whichever crew runs the shift, their work files under the building. The next crew sees what was done last shift, what was flagged, what to watch for.

Building managers want monthly contract summaries — supported?

Yes. The building record exports as PDF or summary view. Most building managers prefer the rolling summary — shifts organized by date, with flags and recommendations surfaced.

Compliance — medical, food service, regulated environments?

The Custom template lets you define compliance fields — disinfection log, biohazard handling, restroom touch-points. Filed under the building, surfaceable for audits.

Does it work in Spanish, Portuguese, or Haitian Creole?

Yes. Each cleaner records in the language they speak. The building record comes out in clean English regardless. Built for multilingual cleaning crews.

How does it handle supplies inventory across shifts?

Speak what's low or out. Vocalog flags it on the shift report and surfaces it at the building level. Next shift's crew sees what to bring.

The building record for commercial cleaning contracts

Office buildings, retail, medical, recurring contracts — every shift on the building's file.

Built for commercial cleaning companies running nightly, weekly, and monthly contracts on the same buildings. Every shift files under the building. Building managers see the rolling record of what got cleaned, what was flagged, what supplies were stocked. Multi-cleaner crews stay on the same shared file.

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What you’re losing without a record

✗

Building manager calls Monday asking what got done over the weekend and you have nothing structured to send.

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Different cleaning crew each shift, no shared file means special requests and flags get lost.

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Quality audits and compliance checks (medical, food service) without a documented per-building history.

From your voice to a commercial cleaning report

Real example. Real lingo. Real Nantucket address.

🧽You said

“Nightly at 88 Federal Street, the Coastal Bank building, third floor offices. Standard nightly: vacuumed all carpeted areas, mopped tile in the kitchenette and restrooms. Wiped all desks, emptied trash and recycling. Restocked toilet paper and paper towels in both restrooms. Found a broken chair in conference room 3B, left a note for facilities. Carpet stain in the main hallway near the elevators looks fresh, possibly coffee, treated it but it may need extraction next week. The hand soap in the men's room is almost out, need to restock for tomorrow. Building manager Carla asked us to start cleaning inside the fridge in the kitchenette weekly going forward, started tonight.”

Vocalog wrote

COMMERCIAL CLEANING SHIFT

March 18, 2026 — Overnight · 88 Federal St, 3rd floor — Coastal Bank

STANDARD TASKS

Vacuum — all carpeted areas
Mop — kitchenette tile, restroom tile
Desks — wiped, all offices
Trash & recycling — emptied

NEW STANDING REQUEST

Kitchenette fridge — weekly clean (started tonight, per Carla)

ISSUES FLAGGED

Conference 3B — broken chair (note left for facilities)
Main hallway near elevators — fresh carpet stain (treated, may need extraction)

SUPPLIES

Toilet paper, paper towels — restocked both restrooms
Men's room hand soap — almost out, restock tomorrow

Follow-up: Carpet extraction — main hallway, next week

What’s in every commercial cleaning report

Trade-specific fields, captured automatically from how you naturally describe the work.

✓Building & areas cleaned (lobby, restrooms, offices, etc.)
✓Standard tasks completed
✓Special tasks (deep clean, carpet, windows)
✓Issues found (damage, supplies low, security)
✓Building access notes (code changes, after-hours)
✓Supplies inventory & restock needs
✓Compliance flags (biohazard, medical, food)
✓Photos of issues

How It Works

Three steps. Sixty seconds.

Talk

Finish a job, tap record, say what you did. Snap photos as you go.

We structure it

Your voice and photos become a professional report in seconds.

Send it

Share with clients, save to the property, or copy to your clipboard.

to start

36+

languages

∞

reports

The property is the unit of value.

Not the report. Not the visit. The property — and everything that’s ever happened to it.

Every Property, One Record

Every visit, every tech, every photo files under the property it belongs to. Tap a property, see its full service history — plus a living AI summary that updates with every visit.

Multi-Tech Contributions

Multiple techs visit the same property. Each one records what they did. Every contribution lands in the property record — no relay, no retyping, no missing visits. The crew operates from one shared file.

Voice-First Capture

Talk after each visit. Vocalog produces a structured report — work performed, issues found, recommendations — and files it under the property automatically. 60 seconds of talking replaces an hour of typing.

Crews That Speak Different Languages

Spanish, Portuguese, Haitian Creole, English — each tech records in the language they speak. The property record comes out in clean English, every time. Built for bilingual route teams.

Photo Capture, In Context

Snap photos mid-recording. Damage, equipment, before/after. Model numbers, labels, and conditions get pulled from the image into the right field — and filed under the right visit on the right property.

Share & Export, Per Property

Share an individual visit, or share the rolling property summary that updates with every visit. PDF and CSV export per visit or per property. Owners and building managers get a record they can read.