How does this fit alongside ServiceTitan or BuildOps?

Vocalog isn't a dispatch or invoicing platform — it's the field documentation layer. Most commercial HVAC teams use it to capture the per-unit and per-building record, then push the structured output into their main FSM/CMMS. The wedge is the per-building history that survives tech rotation and dispatch system changes.

Can I track each RTU or AHU as a separate record under the building?

Yes. Each piece of equipment can be its own record under the building. Pressures and electrical readings build a per-unit history. The building record aggregates them.

How does multi-tech contribution work on a quarterly PM?

Business plans with shared property records: multiple techs servicing the same building file into the same record. Continuity that survives dispatch decisions and route changes.

Property management firms want monthly or quarterly summaries — does Vocalog produce those?

Yes. The per-building record exports as PDF or summary view. Most PM firms prefer the rolling building summary — every visit, organized by date, with deferred items surfaced.

EPA refrigerant tracking?

Speak the recovery and charge details. Vocalog preserves them in the report. For full Section 608 reporting, most teams use a dedicated tool, but the field record from Vocalog is the source of truth that feeds it.

The building record for commercial HVAC maintenance teams

Quarterly PMs, RTU service, multi-unit buildings — every visit on the building's file.

Built for commercial HVAC teams running maintenance contracts on the same buildings, quarter after quarter. Every PM visit, every RTU service, every emergency call files under the building. Property management firms, REITs, and facility teams pull a single per-building service history without chasing PDFs across email.

Get Early Access

What you’re losing without a record

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Multi-tenant building with 14 RTUs and 6 different techs have serviced them this year — no shared file.

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Property manager calls asking for last quarter's PM report and you're scanning carbon copies.

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A second tech dispatched mid-season has zero context on what the first tech found in March.

From your voice to a commercial hvac maintenance report

Real example. Real lingo. Real Nantucket address.

❄️You said

“Q1 PM at 240 Atlantic Ave, the Harbor Office building. Did all eight RTUs on the roof and the two air handlers in the basement. RTU 3 is showing low subcooling, 4 degrees against a target of 8 — recommend leak check next visit. RTU 6 has a worn contactor, replaced it. All filters changed to MERV-13 across the eight RTUs. Belts on AHU-1 are showing wear, flagged for replacement next quarter. Cleaned the condenser coils on all RTUs. Captured 2 lbs of R-410A from RTU 6 during the contactor replacement, recorded for tracking. Building owner wants a copy of the PM report by Friday.”

Vocalog wrote

COMMERCIAL HVAC — Q1 PM

March 18, 2026 · 240 Atlantic Ave — Harbor Office Building

EQUIPMENT SERVICED

Rooftop units — RTU 1 through RTU 8
Air handlers — AHU-1 (basement), AHU-2 (basement)

WORK COMPLETED

Filters — MERV-13 replacement, all 8 RTUs
Coils — cleaned, all 8 RTUs
RTU 6 — contactor replaced (worn)
Refrigerant — 2 lb R-410A recovered, RTU 6 (logged)

CONCERNS / DEFERRED

RTU 3 — low subcooling (4°F vs 8°F target). Schedule leak check next visit
AHU-1 belts — worn, flag for next quarter PM

Follow-up: Leak check RTU 3 + AHU-1 belt replacement — Q2 PM

What’s in every commercial hvac maintenance report

Trade-specific fields, captured automatically from how you naturally describe the work.

✓Building & unit identifier (RTU 1, RTU 2, AHU-3)
✓Equipment make, model, serial, refrigerant type
✓Pressures, subcooling/superheat, electrical readings
✓Filter & belt status
✓Coil condition, drain pan, condensate
✓Repairs performed & parts
✓PM checklist completion
✓Recommendations & deferred items

How It Works

Three steps. Sixty seconds.

Talk

Finish a job, tap record, say what you did. Snap photos as you go.

We structure it

Your voice and photos become a professional report in seconds.

Send it

Share with clients, save to the property, or copy to your clipboard.

to start

36+

languages

∞

reports

The property is the unit of value.

Not the report. Not the visit. The property — and everything that’s ever happened to it.

Every Property, One Record

Every visit, every tech, every photo files under the property it belongs to. Tap a property, see its full service history — plus a living AI summary that updates with every visit.

Multi-Tech Contributions

Multiple techs visit the same property. Each one records what they did. Every contribution lands in the property record — no relay, no retyping, no missing visits. The crew operates from one shared file.

Voice-First Capture

Talk after each visit. Vocalog produces a structured report — work performed, issues found, recommendations — and files it under the property automatically. 60 seconds of talking replaces an hour of typing.

Crews That Speak Different Languages

Spanish, Portuguese, Haitian Creole, English — each tech records in the language they speak. The property record comes out in clean English, every time. Built for bilingual route teams.

Photo Capture, In Context

Snap photos mid-recording. Damage, equipment, before/after. Model numbers, labels, and conditions get pulled from the image into the right field — and filed under the right visit on the right property.

Share & Export, Per Property

Share an individual visit, or share the rolling property summary that updates with every visit. PDF and CSV export per visit or per property. Owners and building managers get a record they can read.